Question 1

What is the maximum capacity of your Pavilion Barn for weddings and events?

Accepted Answer

Our Pavilion Barn holds up to 75 guests for a seated event. For small intimate events of 50 or less, a dance floor is possible inside the Pavilion. For larger wedding functions, a tent rental is required.

Question 2

Is a wedding coordinator required?

Accepted Answer

Yes, you need a partial planner or day-of coordinator to manage your event. Our staff will assist with venue needs but won't handle event planning or execution.

Question 3

Does the event size or day of the week change your rates?

Accepted Answer

No, our rates are the standard rate regardless of the size of your event or the date you plan to host it. We do have minimum and maximum limitations for events. Our event maximum is 250 guests and minimum is 30 guests.

Question 4

What is your policy about vendors?

Accepted Answer

We have a preferred vendor list for all hosted events at the farm. These are tried and true members of our community that we are comfortable in recommending. If you decide not to select a vendor off the list, your vendor must provide proof of insurance and coverage naming Cottage Farm as insurance holder prior to the event. You must also submit your list of vendors for approval through an RFB [request for booking]. We want to ensure that all our events exceed the expectations of guests and that anyone participating in an event at the farm is upholding our standards of excellence.

Question 5

What are your in-season and off-season rates?

Accepted Answer

Our in-season rates May - October are as follows:

Full weekend Friday - Sunday is $10,000 with a two-night minimum stay
One-day rental with no overnight accommodation is $8,000

Off-season rates November - April with a two-night minimum accommodation is $5,500

Question 6

What is the latest time events can be held?

Accepted Answer

Events must end by 10:00 PM. The event duration is limited to a maximum of five hours from the start of the cocktail hour.

Question 7

Am I required to purchase event insurance?

Accepted Answer

Yes. You are required to purchase a one-day event insurance which covers liability as the host of your event. Our insurance guidelines are outlined in our contracts. You are welcome to add it to your homeowner's policy or to purchase it directly through our insurance provider. We will help you navigate this process.

Question 8

Am I allowed to use the Guest House to get ready in if I don't book the full weekend?

Accepted Answer

Yes. You're able to utilize the Guest House to get ready in though overnight accommodations will not be available. Therefore, by 10:00PM on the night of the event all items must be removed and taken with you.

Question 9

Do I have to bring everything in, what do you provide?

Accepted Answer

As your venue, Cottage Farm provides the picturesque background, pavilion barn and overnight stay accommodations in our turn-key three-story guest house. Every wedding is unique and therefore aesthetics vary from couple to couple. Therefore, you as the host will be required to provide your own rentals, decor, vendors etc.,

Question 10

What is the required deposit minimum to book our date? What are the next steps?

Accepted Answer

In order to secure your date, we require a 25% non-refundable retainer to hold your date. Once you reach out with your initial inquiry, we will schedule a time to tour the venue and discuss the next steps toward booking your event with us.

Question 11

Do my vendors need to be licensed and insured?

Accepted Answer

Yes. All vendors must show proof of either catering/liquor license and add Cottage Farm to the list of their insurance for your event. Cottage Farm does not provide catering or liquor of any kind. We  require you to hire licensed and insured vendors. Outside alcoholic beverages of any kind are prohibited on property grounds during your event.*

Question 12

When is checkout time on Sunday for a weekend wedding?

Accepted Answer

Checkout time is 11:00 AM on Sunday. This allows our staff to prepare for the upcoming week's events or guest house rentals.

Question 13

Is the property ADA accessible?

Accepted Answer

Yes, our property is ADA accessible. We offer close parking, ADA-compliant bathrooms in the Pavilion, and golf cart shuttles to the ceremony location for guests with mobility issues.

Question 14

Are sparklers and confetti allowed?

Accepted Answer

No, we do not allow sparklers, colorful smoke bombs or open flame of any kind on property. We do not allow anything that is not environmentally friendly as we are surround by nature. Therefore, confetti must be biodegradable to protect the grounds and natural habitat.

Question 15

Can I bring my dog to the property?

Accepted Answer

While we adore pets, animals are not permitted for overnight stays unless they are service dogs. With special permission from the ownership, dogs may attend wedding ceremonies with a handler but must leave during the cocktail hour.

Question 16

Is smoking allowed on property?

Accepted Answer

Smoking is prohibited indoors and/or near any of the building/facility structures. Please properly dispose of any cigarettes in our outdoor designated receptacles that are strategically placed away from the venue. This is imperative as our property is surrounded by woods and nature.

Question 17

How many people do you allow for an event inside the Pavilion Barn?

Accepted Answer

We have a maximum capacity for a sit-down event of 75 guests and a party of 50 with a dance floor. Any parties above 75 must rent an outdoor tent to accommodate more guests.

Question 18

What is the maximum guest count allowed at the farm?

Accepted Answer

With a tent rental, we recommend up to a maximum of 250 guests for any event at the farm.

Question 19

What is your parking capacity?

Accepted Answer

Guests may park their cars upon entering the property in the main lot to the left by our orchards. Parking attendants from the farm will assist your guests with where they can park. A maximum of 75 cars is permitted in our lot. Larger events are required to provide shuttle services for guests to and from hotels.

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